Know Best Tips and Tricks of Outlook Contacts

admin | October 26th, 2017 | Tips

There are a lot of ways contacts can be created and managed in Microsoft Outlook 2010, 2013, 2016. They vary according to the version and the latest technology used to save those contacts. This post describes all the ways to manage Outlook Contacts on a daily basis. It explains different ways a contact file can be saved, imported or edited in the Microsoft email client. Read the following segment for a quick glance at the world of contacts in Outlook.

Different Methods for Managing Outlook Contacts

Following are some of the ways a contact is handled in Microsoft Outlook email client:

Create a Contact in Outlook 2010

First, go to File>>New>>Contact
From the New Contact window, type in a name for the contact

outlook contacts

To add an image to contact, click on the photo icon

image icon

Finally, click on Save and Close button to add a contact to Outlook 2010.

Create a Contact in Outlook 2013, 2016

First, go to People icon from the bottom of the screen

From the Home tab, select New Contact button

new contact

Finally, click Save and Close after adding all the information.

save and close

Add a Contact From Email in Outlook 2010, 2013, 2016

First, open the e-mail message in a larger window to view the to, cc, bcc lines clearly
Then, right-click on the email address and select Add to Contacts

add to outlook contacts

Next, type in extra information and click Save and Close.

Updating Contacts in Outlook 2013, 2016

From the navigation bar, click People
From the Current View, select People
Next, click the contact that that appears in the People pane
Then, select the contact and select the link below View Source

view source

Finally, make the changes and click Save and Close button.

Delete a Contact in Outlook 2013, 2016

First, go to People and select the current view as People
Then, select the contact that needs to be deleted
Next, click on Delete icon from the top navigation bar.

How to Import a Contact in Outlook 2010?

First, launch the email application and select the File tab and go to Open and Export section

click file

From the Open and Export section, select Import/Export
From the Import and Export Wizard, select Import a vCard file(.vcf)

import export wizard

Then, click on the Next button to import contact VCF to Outlook
Then, Browse to the folder location where the contact file is saved and click Open.

Create and Manage Contact Groups in Outlook 2010, 2013, 2016

Following are some of the ways that contacts can be grouped up in MS Outlook application and managed accordingly:

Create a New Contact Group in Outlook 2010

First, select the Contacts tab
From the Home tab, click on the New Contact Group icon

new contact group

From the Contact Group dialogue box, type in a name for new Contact Group in Outlook 2010
From the Contact Group tab, select Add Members

add members

Select between From Outlook Contacts, from Address Book, New E-mail Contact
When selecting to add a New E-mail Contact, type in all the information in the Add New Member box
Then, click on the OK button to add contact group to Outlook

add contact group to Outlook

If selecting Outlook Contacts or From Address Book option, select the Address book from the drop-down list
From the Select Members dialogue box, select a contact and click on Members button
Email addresses can be added from different address book into the contact group
Finally, click on the OK button to add contact group to Outlook 2010
This group will be saved in Contacts folder of the current profile

Create a New Contact Group in Outlook 2013, 2016

From the navigation bar, go to People
From Home tab, select New Contact Group

new group

From the Contact Groups tab, type in a new Name for the group
Next, click Add Members to join members from add contacts from address book

add members

Finally, click on the Save and Close button.

Edit a Contact Group in Outlook 2013

First, go to People from the Navigation bar
Then, find the contact group that needs to be edited
To remove members, select the member and click Remove Member
To update a contact that is already in Outlook contacts, within the member’s area, click Update Now

update now

To delete a contact group in Outlook, click on the Delete Group button.

Conclusion

Microsoft provides a lot of ways to manage contacts in Outlook 2010, 2013 and 2016. One must know all the different ways to be able to create new contacts groups easily. Read this post to know about the top Outlook contacts tips and tricks. It contains all the necessary information for different versions of Outlook, all in one page.